You have set up a Google Form for job applications. You want your HR Lead and the Department Manager to get an email whenever someone applies.

You go to settings, and... nothing.

Google Forms has a surprising limitation: It only sends "New Response" notifications to the form creator.

If you work in a team, this is a nightmare. You have to manually forward emails or check the collection sheet constantly.

Workaround 1: Google Apps Script (Free but Technical)

You can write a small script attached to your Google Sheet to trigger emails.

1. Open the linked Google Sheet.
2. Go to Extensions > Apps Script.
3. Paste a code snippet (you can find these on StackOverflow) that uses MailApp.sendEmail.
4. Set up a Trigger to run "On Form Submit".

Verdict: It works, but if the script breaks, you stop getting applicants.

Workaround 2: Zapier / Make (Reliable but Paid)

You can connect Google Forms to Zapier.

• Trigger: New Response in Spreadsheet.
• Action: Send Email (via Gmail) to manager@company.com.

Verdict: Great, but you might need a paid Zapier plan if you get many applicants.

Workaround 3: Use a Multi-User Hiring Tool (GigDrop)

The problem with Google Forms is that it's a personal tool, not a team tool.

GigDrop is built for collaboration.

1. Invite your Team: Add unlimited admins or reviewers.
2. Instant Notifications: Everyone on the team can choose to be notified of new applicants.
3. Collaborative Review: Comment on candidates together (coming soon).

Conclusion

Don't rely on a hacked-together script for critical hiring notifications. If a script fails, you miss a great candidate. Use a tool designed for teams.

Get team notifications with GigDrop.